The Ultimate Checklist Before You Arrive at Your Studio Session
Gear and Equipment Essentials
Before you leave for your session, run through your photography studio checklist to make sure you’ve packed everything you’ll need for your fully-equipped studio rental:
Camera bodies (always bring a backup if you have one)
Charged batteries and chargers
Memory cards (formatted and empty)
Lenses (covering your essential focal lengths)
Lighting triggers and cables
Reflectors, V-Flats, or diffusers
Tripod or light stands
Laptop or tethering cable (if shooting connected)
Lens cleaning cloths
If you're renting a studio shoot prep Toronto spot like That Toronto Studio, double-check what lighting gear and modifiers are included. You might be able to leave your heavier strobes at home.
Props and Styling Pieces
Even if the studio offers props or decor, bring along any specific pieces that tie into your brand or concept:
Seating (stools or chairs if the studio doesn’t supply)
Fabrics or backdrops if you're using your own
Small product props for flatlays or styled setups
Clothing accessories or jewelry for portraits
Client and Session Paperwork
Model release forms
Shot list or mood board (digital or printed)
Schedule or timing breakdown
Payment details or invoices (if applicable)
Personal Items for Yourself and the Client
Water bottles and snacks (especially for longer sessions)
Phone charger or power bank
Hair ties, blotting papers, or makeup touch-up items
Bluetooth speaker for setting the vibe, if allowed
Studio Details and Access Info
Make sure you’ve got all the practical information sorted before heading out:
Exact address and parking instructions
Entry details (keyless code or host contact)
Wi-Fi password (if tethering or streaming music)
List of what’s included in the studio rental
If you’re using a photography studio checklist template, this is the section to copy and paste for every booking.
Final Shoot Prep Tips
Arrive early (at least 20–30 minutes before your client)
Do a quick gear check as soon as you get there
Test lighting setups and adjust white balance
Load your mood board or shot list for easy reference
Set up a clean corner for client bags, wardrobe changes, or HMUA kits
Bonus: Review the Studio Policies
Before your shoot, quickly review the rental studio’s terms on:
Overtime rates
Damage fees
Cleaning expectations
Cancellation or reschedule policies
Some studio shoot prep Toronto spots like That Toronto Studio have instant online booking, keyless access, and clear policies listed right at booking — always a good sign you’ll have a smooth, pro-level experience.
Wrap-Up
A solid checklist means you won’t waste time backtracking for gear or scrambling for basics. Prep smart and you’ll be able to focus fully on creating once you’re inside the studio.
